**Who We Are and What We Do**
Chrysalis Global is a Change Management consulting firm with 25+ years of documented experience and success. We focus on Operational Readiness, Activation and Transition (ORAT), Project Management, and Program Management Support, along with other related services. Our projects include Airports, Airlines, Hangars, Car Rental Facilities, Healthcare Facilities, Government Agencies, Transportation Ports, Event Venues and other similar facilities. Chrysalis is a certified Woman-Owned Business (WBE) in our home state of Indiana and in several other cities and states across the country.
Chrysalis is educated in industry best practices, regulations, and standards and has the ability to adapt them to a variety of environments. We offer hands-on, boots-on-the-ground support that allows us to provide the best service possible to our clients.
**Position**: Administrative Assistant
The selected Administrative Assistant will support the daily operations of Chrysalis. Assisting with the various tasks that entail keeping up with daily business affairs is valuable and helps the executive team to operate efficiently and effectively. The successful candidate will possess a breadth of skills, a willingness to learn, and an ability to adapt and be flexible in a rapidly changing environment.
**Requires someone who possesses strong abilities in:**
· Time Management and Prioritization
· Multitasking and Flexibility
· Attention to Detail and Accuracy
· Organizational and Planning Skills
· Technical Proficiency
· Communication Skills (both written and verbal)
· Remote Work Efficiency
· Proactivity
**Assisting Duties will include, but will not be limited to, the following:**
* **Provide General Administrative Assistance for the Executive Team:** Prioritize tasks based on the executive team’s needs and deadlines.
* **Review and Approve Timesheets:** Review and approve timesheets to ensure timely payroll processing and invoicing.
* **Assist with Payroll and Expense Reports:** Work to ensure accuracy and compliance within payroll and expense reporting.
* **Recruiting, Onboarding, Training, and Offboarding:** Assist in the process for each stage. Keep track of recruitment pipelines and ensure smooth transitions for new hires and departing employees.
* **Maintain Employee Records:** Use a secure system to keep records up-to-date and easily accessible.
* **HR Processes and Policies:** Regularly review and update HR policies. Ensure that all changes are communicated to employees.
* **Company Insurance Policies and Procedures:** Regularly review insurance policies to ensure they meet company needs and compliance requirements.
* **Send Reminder Emails and Announcements:** Create a calendar for regular announcements and reminders.
* **Schedule Meetings and Book Reservations:** Use scheduling tools to manage calendars and coordinate meeting logistics.
* **Maintain Document and Filing Systems:** Organize and maintain a system of digital documents.
* **Prepare Invoices and Payment Documents:** Ensure timely preparation and review of documents to support smooth submittals.
* **Provide General Administrative Assistance for the Executive Team:** Prioritize tasks based on the executive team’s needs and deadlines.
* **Plan Company Events:** Develop a checklist for event planning, including budgeting, logistics, and communication.
* **Coordinate Marketing Strategies:** Work with the marketing team to implement and track strategies effectively.
* **Order and Maintain Supplies and Swag:** Keep an inventory of supplies and promotional items. Plan orders as needed for company and projects.
* **Maintain and Update SOPs and Trainings:** Regularly review and update Standard Operating Procedures (SOPs) and training materials to reflect current practices.
* **Maintain Company Certifications:** Track certification renewals and ensure compliance with industry standards.
* **Run Analyses and Research:** Prioritize research tasks based on business needs and provide actionable insights.
* **Assist in Preparation of Proposals and Other Documents:** Follow a template or guide for preparing proposals to ensure consistency and completeness.
* **Other Duties as Assigned:** Stay flexible and ready to take on additional tasks as required.
**Compensation/Benefits Package**
Chrysalis Global is continuously offering new and innovative ways to enhance our compensation packages. We are determined to ensure our team feels valued and appreciated as the outstanding assets they are to us and our clients.
We offer:
* Competitive salaries
* Unlimited PTO
* Company Paid Holidays
* Flexible Hours (project and client schedule dependent)
* 401(k) with a Percentage Company Match (eligible after one year of employment)
* Medical, Dental and Vision Insurance with HSA option
* Cell phone Stipend
* Employee Discount Benefits
* TSA Pre-Check Reimbursement
* Professional Association Memberships
* Self-Directed Professional and Personal Growth Plans
Chrysalis Global is an equal opportunity employer and strives for a diverse team.
Job Type: Full-time
Work Location: Remote
**Who We Are and What We Do**
Chrysalis Global is a Change Management consulting firm with 25+ years of documented experience and success. We focus on Operational Readiness, Activation and Transition (ORAT), Project Management, and Program Management Support, along with other related services. Our projects include Airports, Airlines, Hangars, Car Rental Facilities, Healthcare Facilities, Government Agencies, Transportation Ports, Event Venues and other similar facilities. Chrysalis is a certified Woman-Owned Business (WBE) in our home state of Indiana and in several other cities and states across the country.
Chrysalis is educated in industry best practices, regulations, and standards and has the ability to adapt them to a variety of environments. We offer hands-on, boots-on-the-ground support that allows us to provide the best service possible to our clients.
**Position**: Administrative Assistant
The selected Administrative Assistant will support the daily operations of Chrysalis. Assisting with the various tasks that entail keeping up with daily business affairs is valuable and helps the executive team to operate efficiently and effectively. The successful candidate will possess a breadth of skills, a willingness to learn, and an ability to adapt and be flexible in a rapidly changing environment.
**Requires someone who possesses strong abilities in:**
· Time Management and Prioritization
· Multitasking and Flexibility
· Attention to Detail and Accuracy
· Organizational and Planning Skills
· Technical Proficiency
· Communication Skills (both written and verbal)
· Remote Work Efficiency
· Proactivity
**Assisting Duties will include, but will not be limited to, the following:**
* **Provide General Administrative Assistance for the Executive Team:** Prioritize tasks based on the executive team’s needs and deadlines.
* **Review and Approve Timesheets:** Review and approve timesheets to ensure timely payroll processing and invoicing.
* **Assist with Payroll and Expense Reports:** Work to ensure accuracy and compliance within payroll and expense reporting.
* **Recruiting, Onboarding, Training, and Offboarding:** Assist in the process for each stage. Keep track of recruitment pipelines and ensure smooth transitions for new hires and departing employees.
* **Maintain Employee Records:** Use a secure system to keep records up-to-date and easily accessible.
* **HR Processes and Policies:** Regularly review and update HR policies. Ensure that all changes are communicated to employees.
* **Company Insurance Policies and Procedures:** Regularly review insurance policies to ensure they meet company needs and compliance requirements.
* **Send Reminder Emails and Announcements:** Create a calendar for regular announcements and reminders.
* **Schedule Meetings and Book Reservations:** Use scheduling tools to manage calendars and coordinate meeting logistics.
* **Maintain Document and Filing Systems:** Organize and maintain a system of digital documents.
* **Prepare Invoices and Payment Documents:** Ensure timely preparation and review of documents to support smooth submittals.
* **Provide General Administrative Assistance for the Executive Team:** Prioritize tasks based on the executive team’s needs and deadlines.
* **Plan Company Events:** Develop a checklist for event planning, including budgeting, logistics, and communication.
* **Coordinate Marketing Strategies:** Work with the marketing team to implement and track strategies effectively.
* **Order and Maintain Supplies and Swag:** Keep an inventory of supplies and promotional items. Plan orders as needed for company and projects.
* **Maintain and Update SOPs and Trainings:** Regularly review and update Standard Operating Procedures (SOPs) and training materials to reflect current practices.
* **Maintain Company Certifications:** Track certification renewals and ensure compliance with industry standards.
* **Run Analyses and Research:** Prioritize research tasks based on business needs and provide actionable insights.
* **Assist in Preparation of Proposals and Other Documents:** Follow a template or guide for preparing proposals to ensure consistency and completeness.
* **Other Duties as Assigned:** Stay flexible and ready to take on additional tasks as required.
**Compensation/Benefits Package**
Chrysalis Global is continuously offering new and innovative ways to enhance our compensation packages. We are determined to ensure our team feels valued and appreciated as the outstanding assets they are to us and our clients.
We offer:
* Competitive salaries
* Unlimited PTO
* Company Paid Holidays
* Flexible Hours (project and client schedule dependent)
* 401(k) with a Percentage Company Match (eligible after one year of employment)
* Medical, Dental and Vision Insurance with HSA option
* Cell phone Stipend
* Employee Discount Benefits
* TSA Pre-Check Reimbursement
* Professional Association Memberships
* Self-Directed Professional and Personal Growth Plans
Chrysalis Global is an equal opportunity employer and strives for a diverse team.
Job Type: Full-time
Work Location: Remote